PTO Executive Committee Meeting Minutes – January 7, 2019
Attendees: Tricia Duncan, Leslie Pearson, Jessica Davis, Alison Kinnahan, Jessica Kramer, David Landeryou, Jennifer Green, Aileen Murphy (DCPSCluster IV Instructional Superintendent), Kelly Penfield, Bill Slover, Currie Renwick, Julie Hayes, Dana Rooney, Christina McLain
1. Approve Meeting Minutes from December 3rd
- Minutes approved
2. Principal’s Report
- Off to a great start. Welcome to library team — they do a great job
- Looking forward to family science night
3. Teacher’s Report
- Thank you for the generous gifts and support all year long
4. Recording Secretary Report
- Dues — $72,815 ($79,625 per Ali) collected so far
- Send out reminder to upper grades — a little behind average for dues
- Next year dues must be paid for ASEP registration next year
5. Treasurer’s Report
- About $5,000 profit from tree sale
- ASEP $30,000 right now, but that includes money for salaries that haven’t been paid yet
- Auction is moving along
- Income is down a little this year — weather issues with tree sale and Harvest Festival
6. KEHP Update
- Scheduling conflict with ASEP and KEHP — a few teachers were scheduled for ASEP the same day scheduled for KEHP, but it has been resolved
- Hockey program at Key is an independent business. Enrolled students will need to be picked up and released from Key to the program if they have an off-campus program.
7. LSAT Update
- February is budgeting month
- Budget roundtable coming up next week
8. Status update on DCPS Investigation and other related matters
- DCPS investigation feels like a black box
- Aileen Murphy — investigation is moving along; may have update by end of week
- Updates on training (race/restorative justice) for staff development days — admin still looking at plans for upcoming PD. Waiting for analysis before prescription.Programs and trainings for administration forthcoming. Academic Leadership Team (ALT) is meeting to make recommendations to ensure values and policies are being implemented with fidelity.
- Aileen Murphy — Parents will receive direct communication and recommendations; they want to be clear and transparent. Communication issues are part of the problem.
- PTO-funded program through the auction
- Teachers seem to like the program but there has not been a formal evaluation
- Program has given teachers vocabulary for social-emotional learning
- The program is a great start and it’s nice to see the investment year-over-year
- It’s gradual, but there’s been a change. Language and how we speak to children is important
- Has race and diversity occurred yet in the training?
- Will keep tabs on it the next two meetings. PTO exec will be able to meet with trainer.
- Parent survey for effectiveness of program
9. Resolution on funding for DEI training for 5th grade
- 5th grade room parents would like to get immediate help for parents and students
- Parents would like help talking to children about race — there have been issues of self-segregation in 5th grade
- 5th grade is asking for $2,000 from PTO to fund programming — may be easier to add on to a program already funded. Room parents can talk to 4R rep for guidance.
- All grades could use help, 5th grade has an immediate need
- By the 15th, PTO will have more information and call for a vote.
10. Status update and short briefing on Key School Expansion/Lab School Lease
- Old Hardy Middle School building wasn’t being used. DCPS leased property to Lab School — lease is up in 2022.
- June 2017 — resolution was jointly passed by PCA and PTA wanting DCPS to address overcrowding issue
- Why does DCPS not take the building back? Put to Aileen Murphy. Response: All schools in cluster are overcrowded and losing diversity, which is something DCPS is trying to tackle. It really comes down to mayor’s office.
- Everyone seems to know the problem, but it’s not being addressed. The mayor’s office wants to keep it at the Lab School.
- $21 million budgeted to put a wing on Key but won’t solve capacity problems
- Overcrowding becomes an issue with boundaries
- Lafayette, Ross, and other neighborhood schools are facing similar issues of overcrowding
- Use the LSAT committee to drive home the issue
- Put together information and educate parent community on impact to neighborhood — actionable items for parents
- Overcrowding is causing an issue of management on the playground. Can DCPS help bridge that gap? Will bring up at next cluster meeting where Landeryou can get feedback from other schools.
11. Payroll Update — switched back to Payroll Network, Payroll person search
- Key has a huge payroll
- PTO pays aide salaries, garden coordinator, chorus, ASEP/KEHP program.
- Payroll is very complicated — thank you to all who have helped.
- Determination for who manages the payroll — what and how — will be discussed separately
- Payroll rate has been added for all teachers in ASEP; parents who are teaching need to submit W-9 forms
12. Tree Sale Debrief
- Discussed in Treasurer’s report
13. Holiday Shop Debrief
- Discussed in Treasurer’s report
14. Landscaping for cottages update — ongoing maintenance
- Neighbors have helped with landscaping
- Whose responsibility to maintain the grounds around the cottages? DGS (Department of General Services)?
15. Family Science Night — January 17th
- Starts at 6pm
- KEHP families need to pick up kids before being released to Science Night
- 5th graders and older students go outside unattended in dark — administrators will talk to 5th grade students and parents about supervision; we will send reminder to parents in NW@K
- 14 booths need to be manned — shifts can be split
16. New Business
- No new business